When running a company or a business, it’s essential to have the right tools to make things as efficient as possible. For many businesses, that tool is NetSuite. NetSuite is a comprehensive cloud-based ERP system that can help you manage your finances, inventory, and operations. But implementing NetSuite can be tricky, so we’ve put together this comprehensive guide to help you through the process.
This guide will walk you through everything you need about NetSuite implementation. We’ll cover everything from registering for a NetSuite account to setting up your company profile and customizing your settings. So, whether you’re just starting with NetSuite or looking for ways to improve your existing implementation, this guide has covered you.
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What Options are Available for NetSuite Implementation?
NetSuite offers a few different options for implementation, depending on your needs. If you’re a small business or just getting started with NetSuite, the SuiteStart edition may fit you.
This edition includes essential features like financials, CRM, and e-commerce. The Suite Enterprise or SuiteCloud editions may better fit larger businesses or businesses with more complex needs. These editions include manufacturing, supply chain management, and project management features.
Once you’ve decided which edition is right for you, it’s time to start thinking about the actual implementation process. There are three main options for Implementation:
1. NetSuite Implementation Services
2. NetSuite Implementation Partners
3. Do-it-Yourself NetSuite Implementation
Let’s take a deeper look at each of these options.
NetSuite Implementation Services
If you want a hands-off approach to Implementation, you can opt for NetSuite’s Implementation Services.
With this option, NetSuite will assign a team of implementation consultants to work with you on your specific needs. They’ll help you configure your account, migrate your data, and train your employees on how to use NetSuite. This option is ideal if you need more internal resources to dedicate to an implementation project.
NetSuite Implementation Partners
You can work with an implementation Partner if you want more control over your Implementation. These partners are certified by NetSuite and have experience implementing the software for businesses like yours. They’ll be able to help you with everything from account setup to data migration to training. And because they’re already familiar with NetSuite, they can help you avoid some common mistakes businesses make when implementing the software.
Do-it-Yourself NetSuite Implementation
If you’re comfortable with technology and you have the time to dedicate to an implementation project, consider doing it yourself. While this option will require more time and effort, it will also give you more control over the process. Plus, you’ll be able to save money by not having to pay for implementation services or partner fees.
Of course, before you decide to go the DIY route, it’s essential to make sure that you have the necessary skills and knowledge.
NetSuite is a complex piece of software, and implementing it without help can be challenging. If you need help determining whether you’re up for the task, we recommend working with an experienced Implementation Partner.
Now that we’ve covered the different options for implementation, let’s look at the actual process.
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The NetSuite Implementation Process
Whether you’re working with Implementation Services, an implementation Partner, or doing it yourself, there are a few key steps you’ll need to follow to implement the software successfully. These steps are outlined below.
Discovery
The first step in any NetSuite implementation is discovery. This is the process of understanding your business’s specific needs and determining how NetSuite can best be configured to meet those needs.
During discovery, you’ll need to consider your business’s organizational structure, current systems and processes, and future goals. This information will create a custom NetSuite configuration tailored to your business.
Planning
Once discovery is complete, it’s time to start planning your implementation. This step will involve creating a detailed project plan outlining all the tasks that need to be completed, who will be responsible for each task, and when the task should be completed.
This is an essential step in ensuring that your implementation goes smoothly. Without a well-thought-out plan, it’s easy to get overwhelmed and miss critical deadlines.
Budgeting
After you have a plan in place, it’s time to start budgeting for your implementation. This step will involve estimating the cost of all the tasks that need to be completed and the cost of any additional hardware or software that you may need.
It’s important to be realistic when budgeting for your Implementation.
Change Management Plan
Change management is one of the most important but often overlooked aspects of an implementation. This refers to preparing your employees for the changes that will be made to your business’s systems and processes.
Without a solid change management plan, it’s easy for employees to resist or even sabotage your NetSuite implementation, and this can lead to delays, increased costs, and frustration.
To avoid these problems, it’s important to put together a change management plan before starting your Implementation. This plan should include employee training, communication strategies, and incentives for employees who embrace the changes.
Installation Process
Now that you have a plan and a budget, it’s time to start the NetSuite installation process. This step will involve installing the software on your servers and configuring it to meet your business’s specific needs.
If you’re working with Implementation Services or an implementation Partner, they’ll handle the installation process for you. Otherwise, you’ll need to follow the instructions in the NetSuite documentation.
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Data Migration
Once the software is installed, it’s time to migrate your data into NetSuite. This process will involve exporting your data from your current systems and importing it into NetSuite.
If you’re working with a skilled NetSuite Implementation Partner, they’ll take care of the data transfer. Otherwise, follow the instructions in the NetSuite documentation.
Testing
After your data has been migrated, it’s time to start testing. This step will involve using NetSuite to complete your business’s everyday tasks, such as creating invoices, placing orders, and tracking inventory.
It’s important to test every aspect of NetSuite before going live with the software. This will help ensure that everything is working and that there are no surprises when using NetSuite for your business.
User Acceptance Testing (UAT)– After you’ve completed your testing, it’s time to get your employees involved. This step, called user acceptance testing (UAT), will include having your employees use NetSuite to complete their everyday tasks.
This is an essential step in the process, as it will help you identify any areas where employees struggle to use the software. It’s also an excellent opportunity to get feedback from your employees about the software.
Quality Assurance Testing– The final step in the testing process is quality assurance testing (QA). This step will involve having an independent third-party test NetSuite to ensure that it meets your business’s needs.
Quality assurance is essential, as it will help you identify areas where the software needs to meet your expectations. QA testing can also help you find any bugs or glitches that need to be fixed before going live with NetSuite.
If you find any problems during testing, don’t hesitate to contact NetSuite Support for help. They’ll be able to help you sort out any issues you’re having.
Training of your Employees
Once your data is migrated, and your account is configured, it’s time to train your employees on how to use NetSuite. This process can be daunting, but ensuring that your employees are comfortable using the software is crucial. The best way to do this is to work with a NetSuite Implementation Partner who can provide training services.
Go live!
After completing the steps above, you’re ready to go live with NetSuite. This is an exciting time for your business, and it’s important to ensure everything goes smoothly. We recommend working with an experienced Implementation Partner who can help you troubleshoot any problems that may arise.
Post-Go-Live Support
After you’ve gone live with NetSuite, you’re not alone. NetSuite offers 24/7 support to its customers, including phone, email, chat support, and online resources like the NetSuite Knowledge Base.
In addition, Implementation Services and Implementation Partners offer post-go-live support to their customers. This support can be invaluable in ensuring that your Implementation is successful.
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NetSuite Implementation Timeline
The timeline for your NetSuite implementation will vary depending on the size and complexity of your business. However, we recommend allowing at least three months for the entire process.
This timeline includes planning, budgeting, installing, configuring, testing, training, and going live with NetSuite. It also provides time for post-go-live support.
If you’re working with an implementation Partner, they may be able to shorten the timeline. However, it’s important to ensure you’re realistic about the time it will take to complete your Implementation.
This quick summary of the simple, standard, and complex Implementation.
Simple NetSuite Implementation:
This type of implementation is suitable for small businesses with 1-10 employees generating $5 – $50 million annual revenue. A simple NetSuite implementation might take 2-3 months and would include the installation of NetSuite, data migration, testing, and training.
Standard NetSuite Implementation:
This type of implementation is suitable for businesses with 11-100 employees and annual revenue between $50 – $500 million. A standard Implementation might take 3-6 months and would include all the steps of a simple Implementation, plus additional configuration, customizations, and integrations.
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Complex NetSuite Implementation:
This type of implementation is suitable for businesses with more than 100 employees and annual revenue exceeding $500 million. A complex Implementation might take 6-12 months and include all the steps of a standard NetSuite implementation, plus additional customization, configuration, and integration.
Of course, these are just general timelines. The actual time it takes to implement NetSuite will vary depending on the specific needs of your business.
This timeline includes planning, budgeting, installing, configuring, testing, training, and going live with NetSuite. It also provides time for post-go-live support.
What Factors Affect NetSuite Implementation Timelines?
There are several types of factors that can impact the timeline for your NetSuite implementation. These include:
Your company size: The more extensive your company, the more time it will take to implement NetSuite. This is because there will be more data to migrate and more employees to train.
The complexity of your business: If your business is complex, it will take longer to implement NetSuite, and this is because there will be more customization and configuration required.
The number of integrations: If you have a lot of integrations, it will take longer to implement NetSuite, and this is because each integration must be configured and tested.
The availability of resources: If you have limited resources, it will take longer to implement NetSuite. This is because you’ll need to allocate more time to each task.
Your team’s experience: If your team is inexperienced, it will take longer to implement NetSuite, and this is because they’ll need more training and support.
How to Shorten your NetSuite Implementation Timeline?
You can do a few things to shorten the timeline for your Implementation. These include:
Hiring an Experienced NetSuite Implementation Partner
If you hire a Implementation Partner, they’ll be able to help you shorten the timeline. They have experience implementing NetSuite and can help you avoid common pitfalls.
Increasing the Availability of Resources
If you have more resources available, you can shorten the timeline. This is because you’ll be able to allocate more time to each task.
Training Your Team
If you train your team, they’ll be able to work more efficiently, which will shorten the timeline and help you avoid errors.
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What are the Risks of a Longer NetSuite Implementation Timeline?
There are a few risks associated with a longer Implementation timeline. These include:
Cost overruns
If the implementation takes longer than expected, it will cost more money, and this is because you’ll need to pay for more resources and support.
Scope creep
The project’s scope might change if the implementation takes longer than expected. This is because you’ll have more time to add features and integrations.
Missed deadlines
If the implementation takes longer than expected, you might miss your deadline, which could negatively impact your business.
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How Much Does a NetSuite Implementation Cost?
The cost of an implementation varies depending on the size and complexity of your business. Generally, the price falls somewhere between $25,000 and $250,000.
- For Small Businesses, the cost is typically between $25,000 and $50,000.
- For Medium Businesses, the cost is typically between $50,000 and $100,000.
- For Large Businesses, the cost is typically between $100,000 and $250,000.
These costs include the price of the software, support, training, and consulting, and they do not include the cost of hardware or third-party software.
How to Calculate the Cost of your NetSuite Implementation?
To calculate the cost of your Implementation, you need to consider three things:
One-time costs are the costs associated with purchasing NetSuite licenses and implementing the software. They include costs for consultants, project managers, and developers.
Recurring costs: These are the costs associated with maintaining your NetSuite instance, including costs for support, upgrades, and hosting.
Opportunity costs: These are the costs associated with not implementing NetSuite, and they include lost revenue, missed opportunities, and inefficient processes.
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NetSuite Implementation Checklist
A NetSuite implementation checklist is a list of tasks that must be completed before, during, and after the implementation.
How to Create a NetSuite Implementation Checklist?
Creating a NetSuite implementation checklist is simple. Just follow these steps:
- Step 1: Define your goals for the implementation.
- Step 2: Understand your business processes.
- Step 3: Choose the right NetSuite partner.
- Step 4: Gather data.
- Step 5: set up user accounts.
- Step 6: Configure security settings.
- Step 7: Set up custom fields, workflows, and approval processes.
- Step 8: Test the functionality of the software.
- Step 9: Verify data integrity.
- Step 10: Train your users.
- Step 11: Provide go-live support.
- Step 12: Monitor performance.
- Step 13: Manage upgrades.
- Step 14: Provide user support.
By following these steps, you can create a comprehensive Implementation checklist.
The checklist is designed to help you ensure that your implementation is successful and can also help you avoid common mistakes.
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What are the Benefits of NetSuite Implementation?
There are many benefits of NetSuite implementation. These benefits include:
- Increased efficiency: NetSuite automates many business processes, resulting in increased efficiency.
- Improved decision-making: NetSuite provides real-time visibility into key business metrics, allowing for better decision-making.
- Increased sales and revenue: NetSuite provides tools to help businesses increase sales and revenue.
- Improved customer satisfaction: NetSuite provides tools to help businesses improve customer satisfaction.
- Improved cash flow: NetSuite automates invoicing and other financial processes, resulting in improved cash flow.
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How can OdeCloud Help to Implement NetSuite in Business?
If you’re looking for a trusted NetSuite implementation partner, look no further than OdeCloud. We’re a leading NetSuite solution provider with a proven track record of helping businesses get the most out of their NetSuite investment.
We have a team of experienced consultants who will work with you to understand your business needs and objectives and then tailor a NetSuite solution that meets your specific requirements. We’ll also provide ongoing support and training to ensure that you and your team get the most out of NetSuite.
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FAQ about NetSuite Implementation
What is NetSuite Implementation?
NetSuite implementation is setting up and configuring NetSuite to meet the specific needs of a business.
How Long Does NetSuite Implementation Take?
The time it takes to implement NetSuite will vary depending on the size and complexity of the business. However, most businesses can expect to be up and running within 3-12 weeks.
How Much Does It Cost to Implement NetSuite?
The cost of implementing NetSuite will vary depending on the size and complexity of the business. However, most businesses can expect to spend between $25,000 and $250,000 on NetSuite implementation.
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What Are Some Common Mistakes Made During NetSuite Implementation?
Some common mistakes made during NetSuite implementation include:
1. Not getting executive buy-in
2. Not confirmed requirements
3. Configuring the system incorrectly
4. Not testing the system before going live
5. Not providing adequate training to users
6. Not monitoring performance after go-live
7. Not managing upgrades
8. Not providing user support
What are Some of the most Typical NetSuite Implementation Difficulties?
The most common NetSuite implementation difficulties include the following:
1. Data migration: Migrating data from legacy systems into NetSuite can be complex and time-consuming.
2. System configuration: Incorrectly configuring NetSuite can lead to errors and inefficiencies.
3. Testing and go-live: It’s critical to thoroughly test NetSuite before going live, as any errors could impact business operations.
4. User adoption: Ensuring users adopt and use NetSuite effectively can be challenging, especially if they need to be properly trained.
5. Ongoing support: Once NetSuite is up and running, businesses must ensure adequate support to manage the system.
Why do NetSuite Implementations Fail?
NetSuite implementations can fail for several reasons, including:
1. Lack of executive buy-in: NetSuite implementation requires commitment from senior management.
2. Unclear requirements: With clear requirements, it’s easier to implement NetSuite effectively.
3. Incorrect configuration: Incorrectly configuring NetSuite can lead to errors and inefficiencies.
4. Lack of testing: It’s critical to thoroughly test NetSuite before going live, as any errors could impact business operations.
5. Poor user adoption: Ensuring that users adopt and use NetSuite effectively can be challenging, especially if they need to be adequately trained.
6. Inadequate support: Once NetSuite is up and running, businesses must ensure adequate support to manage the system.
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Conclusion
NetSuite is a powerful tool that can help your business grow. However, it’s important to remember that software implementation requires careful planning and execution. We hope this guide has helped you understand the process of implementing NetSuite and given you some ideas for getting started.
Additionally, a partner like OdeCloud can provide you with the support and expertise to ensure that your NetSuite solution is tailored to your business needs and objectives. Contact us today to learn more about how we can help you make your NetSuite implementation a success.
